Association websites and secure owner records — made simple.
Create a professional website for your association, publish notices and meetings, organize records, and give owners secure access to the documents you choose to share.
Built for Communities and the Professionals Who Manage Them
A website and records portal for your community
Give your community a professional website and secure owner records portal.
- Condominiums
- HOAs
- Cooperatives
One consistent experience for every community you manage
Provide every community you manage with a consistent digital experience.
- Property Management Companies
- CAM Firms
- Portfolio Managers
See MyRecordSite in Action
A short tour of the public website, the board and manager dashboard, and secure Owner Records.
Everything an association needs to stay informed
One clear place for your community website, notices, meetings, and records.
Association Website
A clean, professional public website with your association’s name, photo, contact details, and property highlights.
Notices & Meetings
Publish notices and meetings in a few clicks, with optional email notification for registered owners.
Organized Records
Governing documents, budgets, minutes, rules, and other records organized by category and easy to find.
Secure Owner Access
Owners sign in to search and view only the documents your association has made available.
Built to be managed by you — not a website technician.
MyRecordSite is designed for everyday association management. Board members and property managers can update records, publish notices and meetings, manage owner access, and keep the association website current without coding, web design, or technical support.
If you can manage your association, you can manage MyRecordSite.
- No coding required
- No webmaster needed
- Update content yourself
- Built for boards and property managers
Simple enough for a board member. Powerful enough for a property manager.
Simple for owners. Clear for boards and managers.
These are real MyRecordSite screens, shown with a sample association.
Choose a look that fits your community
Three presentation styles for your association website. Same platform, same features — just a different personality. Each association can have a website style that reflects its community identity.
Sample associations shown for demonstration purposes. Website looks are presentation themes.
Built for community associations and the people who run them
Condominiums
A condominium association website and records portal for unit owners.
HOAs
An HOA website and owner portal that keeps notices and documents in one place.
Cooperatives
A community website and records access for cooperative shareholders and residents.
Property managers
A consistent community website and records portal across the associations you manage. Portfolio Partners →
Five simple steps to launch
Set up your association website. Add records and invite owners when you’re ready.
Association Information
Confirm your association’s name and basic details.
Website Address
Confirm your permanent MyRecordSite address.
Public Contact
Choose the contact details shown on your website.
Administrator
Confirm administrator access.
Preview & Publish
Review your website before publishing it.
Watch how a Direct Association registers and sets up its website
A short walkthrough of Direct Association registration and the setup steps above, for association board members and administrators.
Watch on YouTube (opens in a new tab)One simple plan for your association
plus a one-time $299 setup
- Your association website and Owner Records access
- Notices, meetings, and organized records
- Email support at support@myrecordsite.com
Managing several communities? Portfolio Partner pricing starts at $59 per association. Learn more →
Built with your association’s records in mind
Straightforward practices for handling the information your association shares with us.
Encrypted in transit
MyRecordSite uses HTTPS/TLS to protect data in transit and relies on its hosting provider’s encryption at rest for database data and stored files, alongside other security practices.
Access you control
Your Board or property manager decides who can view Owner Records. Nothing is public by default.
No individual owner ledgers or payment history stored here
MyRecordSite does not store individual owner financial ledgers, balances, or payment history.
Frequently asked questions
What is MyRecordSite?
MyRecordSite is a website and records platform for community associations. It gives your association a professional public website, a place to publish notices and meetings, organized association records, and secure Owner Records access.
Who is MyRecordSite for?
Condominium associations, HOAs, and cooperatives, as well as property management companies, CAM firms, and portfolio managers who support them.
How do owners access records?
Owners register with the association and sign in to the owner records portal. Your administrator reviews access requests and manages the association access code and Owner Records settings.
Can boards control what owners see?
Yes. You choose which records owners can view. Records you keep restricted stay hidden from Owner Records.
Do I need to own a domain name?
No. Every association receives a permanent MyRecordSite address, such as yourassociation.myrecordsite.com. You don't need to buy or own a domain to get started.
What if my association already owns a domain?
Your association keeps ownership of its domain. After your account is set up, you can ask MyRecordSite Support to connect it to your MyRecordSite website. Support will give you the exact DNS instructions, and you or your domain administrator make the change. We never need or ask for your domain-provider password.
Can we keep using the MyRecordSite address after connecting our own domain?
Yes. Your permanent .myrecordsite.com address remains available after you connect your own domain.
Do I need technical experience?
No. A guided five-step setup covers Association Information, Website Address, Public Contact, Administrator, and Preview & Publish. You can add records and invite owners afterward.
What types of associations are supported?
Condominiums, HOAs, and cooperatives, as well as property managers supporting the associations they manage. Contact us if you’re unsure whether your community is a fit.
Can we cancel our MyRecordSite subscription?
Yes. You can cancel at any time from your MyRecordSite account. Your association’s website and Owner Records stay active through the end of your current paid billing period. If you need help, email support@myrecordsite.com.
Can we get a copy of our records if we leave?
Yes. You can request an export of your association’s uploaded records and core association information at any time while your account is active, and for 90 days after cancellation.
What happens to our website and records if our management company changes?
Your association’s website and records stay with your association, not with any single manager. Access for an outgoing manager can be removed, a newly authorized Board or manager can be added, and your site and records continue without interruption.
How does support work?
Email support@myrecordsite.com and our team will help with setup and questions about using MyRecordSite.
MyRecordSite is built and operated by SmartLedger Management, a DBA of Griffin Realty, Inc.